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Transaction list

Analyze, filter and clarify your transaction list on Syft

Chris G avatar
Written by Chris G
Updated this week

Who can use this feature

Roles: Owner, Admin, Staff, Investor, with options for custom roles

Plans: Available on Standard, Plus, and Advanced

Use Syft’s transaction list to view underlying transaction-level data or your general ledger across both the Profit & Loss and the Balance Sheet.

Transactions for accounts in the chart of accounts include:

  • Opening balance for the account

  • Source of the transaction - e.g. invoices

  • Description of the transaction

  • Reference or document number

  • Debit or credit

  • Gross and tax

  • Running balance

The transaction list contains all your accounting software and system transactions. Navigate to "Analyze" > "Transactions" and click on the "Transaction list" top tab.

Click on any of the arrows next to an account to drill down into the detailed transaction history. The transaction list can be exported to PDF, Excel, Report, or Spreadsheet Link on Excel. You can also add it to a report template.

Within the Account dropdown, you can group your transactions according to:

  • Account

  • COA Classification

  • Source

  • Description

  • Journal

  • No grouping

Click on the drop-down arrow next to any row to expand it.

Add tags

You can also add tags to your Transaction List to help give context to transactions. You can then filter your Transaction List according to these tags. The main reason we love this feature is its capability to tag acquisitions or disposals in your financial statements.

Click on the dropdown arrow next to any account and hover over the line under the "Tags" heading. After this, click "Click to assign any tag," and then a list of your added tags will pop up.

Filter for "No grouping" to see the tags you've added. If you've created tags elsewhere on Syft, these will also appear in your Transaction List.

Filter for tags or source

Select custom dates and which account details to show. You can filter for groups, source types, descriptions, tags, or accounts, as shown in step (1). Additionally, search for specific transactions in the search bar.

Clarify

Clarify is useful when you encounter unclassified transactions and would like clarification from clients or team members. For example, transactions will be posted to a transaction list without all the relevant information to contextualize them.

Clarify enables you to request additional information about transactions from clients or your team. Select how you want to send your transactions, draft an email (or start with a template) and then send. When the recipient replies, they’ll reply directly to your email address. To do this, simply:

  • Use the checkbox to select relevant accounts or transactions

  • Click "Clarify"

  • Select whether you would like to attach transaction to the email in an Excel spreadsheet, include the transactions in the email, or both

  • Click "Next" and you will be prompted to choose from one of the following templates:

    • Transaction allocation: Request allocations for the selected transactions

    • Transaction allocation with tax: Request allocations for the selected transactions (with tax amounts)

    • Information about transactions: Request general additional information for the selected transactions

    • Source documents: Request source documentation for the selected transactions

    • Start from scratch: Build your own email for the selected transactions

  • Once you've selected a template, click "Next" once again. You will then need to fill in an email address for your recipient and a subject line. You will see that the email is pre-populated according to your previous choices. However, it is editable, and when you are happy with the email, you can click "Send".

  • Send your email

Alternatively, navigate to the "Clarify history" top tab to see which other transactions you've asked for clarification on. Here, you have a detailed history of your transaction requests, including their status.

With Clarify History, you can keep track of every request for clarification, giving you a clean audit trail.

📓 Note

You will need to update the status tag manually.

You will also see that you can send a request again, show/hide resolved transaction requests, and filter transaction requests according to the date they were sent, their recipient, or their status.

💡 Pro tip

When downloading to Spreadsheet Link, use a full stop (period) as your decimal separator, then use commas for the formula. Otherwise, if you use a comma for your decimal separator, use semi-colons in your formula.

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